Short Answer

Yes, as per the Gujarat Cooperative Societies Act, 1961 and Rules, minutes of AGM and important resolutions are required to be circulated to all members.

Detailed Explanation

Section 29 of the Gujarat Cooperative Societies Act, 1961 mandates that minutes of every general meeting, including the AGM, must be recorded and kept by the society. Rule 57 of the Gujarat Cooperative Societies Rules, 1965 further specifies that a copy of the minutes of the AGM must be sent to every member within 10 days of the meeting. This ensures transparency and accountability within the cooperative society.

In practice, this means that after the AGM, the secretary or authorized person must prepare the minutes of the meeting, documenting all important resolutions, decisions, and discussions that took place. These minutes should then be circulated to all members either physically or electronically within the stipulated timeframe.

For example, if a cooperative housing society holds its AGM and passes a resolution to increase maintenance charges, the minutes of the AGM detailing this resolution must be shared with all members. This allows members to stay informed about the decisions affecting the society and gives them an opportunity to raise any concerns or objections.

In real-world scenarios, failure to circulate the minutes of the AGM and important resolutions to all members can lead to disputes, lack of transparency, and potential legal issues within the cooperative society. Therefore, strict adherence to this requirement is crucial for maintaining good governance and trust among the members.

Reference

• Section 29 of the Gujarat Cooperative Societies Act, 1961: Official PDF

• Rule 57 of the Gujarat Cooperative Societies Rules, 1965: Official PDF