Short Answer

Yes, members can request copies of meeting minutes under the Gujarat Cooperative Societies Act, 1961.

Detailed Explanation

Section 75 of the Gujarat Cooperative Societies Act, 1961 empowers members to request copies of meeting minutes. This section states that every member has the right to inspect the books and documents of the cooperative society, including meeting minutes. The Act mandates that the society must maintain proper records of all meetings, and members can request copies for their reference.

Furthermore, Rule 87 of the Gujarat Cooperative Societies Rules, 1965 elaborates on the procedure for requesting copies of meeting minutes. This rule specifies that a member can make a written request to the society for copies of the minutes of any meeting. The society is obligated to provide these copies within a reasonable time frame, usually not exceeding 15 days from the date of the request.

In practice, this provision ensures transparency and accountability within cooperative societies. Members can review the decisions taken during meetings, understand the discussions, and stay informed about the functioning of the society. By having access to meeting minutes, members can actively participate in the decision-making process and hold the management accountable.

For example, if a member suspects irregularities in the decision-making process or wants to verify specific discussions held during a meeting, they can request copies of the minutes. This access helps in maintaining trust and integrity within the cooperative society. Additionally, if there are disputes or disagreements regarding the decisions taken, referring to meeting minutes can provide clarity and resolve conflicts effectively.

In conclusion, the Gujarat Cooperative Societies Act, 1961 and Rules provide a legal framework for members to request copies of meeting minutes. This right ensures transparency, accountability, and member participation in the governance of cooperative societies.

References

• Section 75 of the Gujarat Cooperative Societies Act, 1961: Official PDF

• Rule 87 of the Gujarat Cooperative Societies Rules, 1965: Official PDF