Short Answer

Yes, minutes of the managing committee meetings are required to be maintained, and they can be viewed by the members of the cooperative society.

Detailed Explanation

Section 33 of the Gujarat Cooperative Societies Act, 1961 mandates the maintenance of minutes of all meetings of the managing committee. These minutes should contain a record of all resolutions passed and decisions taken during the meeting. The purpose of maintaining these minutes is to ensure transparency, accountability, and documentation of the committee's activities.

In practice, the secretary of the managing committee is usually responsible for recording and maintaining these minutes. The minutes should be kept in a minute book specifically designated for this purpose. Members of the cooperative society have the right to view these minutes to understand the decisions taken by the managing committee and the overall functioning of the society.

Real-world Scenarios

• Scenario 1: During a managing committee meeting, a resolution is passed to undertake a repair work in the society premises. The details of this resolution should be accurately recorded in the minutes, including the scope of work, estimated costs, and timeline for completion.

• Scenario 2: A member of the cooperative society requests to review the minutes of the last three managing committee meetings to understand the progress on various decisions taken. The secretary provides access to the minutes for review as per the member's right.

Reference

• Section 33 of the Gujarat Cooperative Societies Act, 1961: Official PDF