Short Answer

Statutory registers that must be maintained by cooperative societies include the Register of Members, Register of Directors, Register of Shares, Register of Loans, and Minutes Book.

Detailed Explanation

Section 30 of the Gujarat Cooperative Societies Act, 1961 mandates the maintenance of a Register of Members. This register must contain details of all members, including their names, addresses, and shareholdings. It is crucial for identifying the members of the society and their respective rights and obligations.

Rule 33 of the Gujarat Cooperative Societies Rules, 1965 specifies the requirement for maintaining a Register of Directors. This register should include the names, addresses, and occupations of all directors of the cooperative society. It helps in ensuring transparency and accountability in the management of the society.

Additionally, Rule 34 of the Gujarat Cooperative Societies Rules, 1965 prescribes the maintenance of a Register of Shares. This register must contain details of all shares issued by the society, including the names of shareholders, share numbers, and the amount paid-up. It serves as a record of ownership and share capital within the society.

Moreover, Rule 35 of the Gujarat Cooperative Societies Rules, 1965 mandates the upkeep of a Register of Loans. This register should record all loans granted by the society, including the names of borrowers, loan amounts, interest rates, and repayment schedules. It helps in monitoring the financial transactions of the society.

Furthermore, the Minutes Book is essential for recording the proceedings of general meetings, board meetings, and other important discussions within the cooperative society. While not explicitly mentioned in the Acts or Rules, maintaining accurate minutes is a common practice to document decisions and actions taken by the society.

Practical Examples

• A cooperative housing society maintains a Register of Members to keep track of all its members and their respective shareholdings.

• A cooperative credit society maintains a Register of Loans to document all loans disbursed to its members.

• A cooperative dairy society maintains a Minutes Book to record the discussions and decisions made during its board meetings.

References

• Section 30 of the Gujarat Cooperative Societies Act, 1961

• Rule 33, Rule 34, Rule 35 of the Gujarat Cooperative Societies Rules, 1965