Short Answer

During the handover between outgoing and incoming officers in a cooperative society, there should be a formal transfer of statutory records, properties, and other relevant documents.

Detailed Explanation

Section 33 of the Gujarat Cooperative Societies Act, 1961 deals with the formal handover process between outgoing and incoming officers of a cooperative society. This section mandates that the outgoing officers must transfer all statutory records, properties, and documents to the incoming officers within a specified timeframe. This handover is crucial to ensure continuity in the functioning of the society and to maintain transparency in operations.

In practice, the outgoing officers are required to prepare a detailed inventory of all the records, properties, and documents that are being handed over. This inventory should be duly signed and acknowledged by both the outgoing and incoming officers to confirm the transfer. The incoming officers must carefully review the handover documents to ensure that all essential records and properties are accounted for.

Real-world Scenarios

• Scenario 1: The President of a cooperative society is completing their term, and the Vice President is elected as the new President. The outgoing President prepares a list of all statutory records, properties, and documents and hands them over to the new President in the presence of other committee members.

• Scenario 2: The Secretary of a cooperative society resigns, and a new Secretary is appointed. The outgoing Secretary organizes a handover meeting where all relevant records and properties are transferred to the new Secretary, who acknowledges the receipt.

Step-by-step process:

• Outgoing officers prepare an inventory of all records and properties.

• Handover meeting is scheduled between outgoing and incoming officers.

• Transfer of documents and properties takes place in the presence of witnesses.

• Incoming officers review the handover documents and acknowledge receipt.

References

• Section 33 of the Gujarat Cooperative Societies Act, 1961: Official PDF