Short Answer

To change the date or venue of an Annual General Meeting (AGM) after it has been announced, a notice must be issued to all members of the cooperative society.

Detailed Explanation

Rule 65 of the Gujarat Cooperative Societies Rules, 1965 states, "If the date or venue of an AGM needs to be changed after announcement, a notice specifying the new date or venue shall be issued to all members at least 7 days prior to the meeting." This rule ensures that all members are informed of the changes in advance to avoid any confusion or inconvenience.

In practice, this rule is crucial for maintaining transparency and ensuring the participation of all members in the AGM. By providing adequate notice, the cooperative society can uphold democratic principles and allow members to plan their attendance accordingly.

For example, if a cooperative society realizes that the originally scheduled AGM date clashes with a major festival, they can issue a notice to change the date to ensure maximum member participation. Similarly, if the venue becomes unavailable due to unforeseen circumstances, a notice can be sent out to inform members of the new venue.

The step-by-step process involves convening a meeting of the society's committee to discuss and decide on the change of date or venue. Once the decision is made, a formal notice must be drafted and sent out to all members within the stipulated timeframe as per Rule 65.

Reference

• Rule 65 of the Gujarat Cooperative Societies Rules, 1965: Official PDF